Smart Meeting Rooms

• Turn on and off the system
• Connect a laptop to ShareLink
• Connect an Android Device to Sharelink
• Connect an iPad or iPhone Device to Sharelink
• Troubleshooting

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Turning on and off the system

1. Locate the illuminated Extron touch panel mounted on the wall.
2. Press the Power On button on the center of the screen.
3. This will bring up the code page. Enter the 4-digit login code provided to you from your reservation email and press enter.
4. Next, the input page will be displayed. You can choose either the Wall Plate input or the ShareLink Input. 
   • Wall Plate input allows you to connect an HDMI cable from your device to the jack located on the wall below the touch screen panel.
   • ShareLink input allows for you to wirelessly connect a laptop, mobile, or tablet device. Please see the ShareLink Instructions below on how to connect to the ShareLink input.
   • Please note that Sharelink supports video of up to 32 frames per second. If you need to play a video as part of your presentation, it is advised that you use an HDMI connection via the wall plate.

5. You can now see your visual media projected on the screen at the front of the room and hear your audio from the speakers in the room.
6. You can adjust audio levels using the Program Volume buttons located on the touch panel.
7. When you are finished with the conference room technology, please shut down the system.
8. To shut down the system press the Shutdown button from on the wall touch panel.
9. Press Power Down to confirm shutdown.

Connecting laptops to ShareLink

1. Follow steps 1-4 above to turn on the system.
2. Select ShareLink from the projector input menu on the touch screen panel.
3. Connection instruction will be displayed on the screen at the front of the room. We will go through these steps here.
4. Enter the IP Address displayed on the bottom left corner of the screen into your browser window. It will be a series of numbers that begin with 152. Make sure to enter this number exactly as it is displayed with the periods in the sequence.
5. Your preferred browser will pop up on your laptop with links to connect via PC or Mac.
6. Select the button appropriate for your device. This will begin the download of an .exe file that you will need to project via Sharelink.
7. Once the download completes, open the attachment. Mac users will also need to download the audio driver that appears in order to share audio.
8. A Sharelink box will appear at the top of your laptop screen. Enter the code displayed on the bottom right corner of the ShareLink screen that is projected in the meeting room.
9. Press connect.
10. Once connected, a play button will appear and the Sharelink window will day Ready.
11. Press the play button to share your screen.
12. You can use the drop-down menu to share to the full screen or pick a quadrant and collaborate with up to 4 devices.
13. Press the stop button to stop sharing your screen.
14. Use the Menu button on the lower right side to share to multiple rooms or disconnect from the ShareLink.
15. Use the Program Volume button on the wall touch panel to adjust the room audio. If sound is coming from your laptop as well as the room speakers, you can mute your laptop. Sound will now only come from the room speakers.
16. Please close your browser and shutdown the room from the wall touch panel when finished.

Connecting an Android device to ShareLink

1. Follow connection steps 1-4 above to turn on the system and select the ShareLink input.
2. Please note, sound will not broadcast from a cellular device. Please use a laptop or the wall plate for sound capability.
3. Download and install the free ShareLink app on your device. This can be found in your device's app store (iPhone and Android).
4. Open the ShareLink app on your device.
5. Select the screen mirror icon on the top left corner. This icon looks like a larger screen with a cell phone next to it. Both images have a play button inside.
6. Select Connect Manually. Please note, you may see a screen that says, “There are no devices on this wireless network.” Please disregard and go to the manual connection.
7. Enter the IP Address found in the lower left corner of the projector screen.
8. Enter the Login code found in the lower right corner of the projector screen.
9. Press connect.
10. To share your screen, press the Play icon.
11. To collaborate with up to 4 devices, select one of the split options to share your screen in one quadrant of the projector screen.
12. To leave the Sharelink app and view your screen while sharing, press the Home icon. You can now swipe up to display your content.
13. Press the Stop icon to stop sharing your screen.
14. Please close the ShareLink app and shut down the room from the wall touch panel when finished.

Connecting an iPhone or iPad to ShareLink

1. Follow connection steps 1-4 above to turn on the system and select the ShareLink input.
2. Please note, sound will not broadcast from a cellular device. Please use a laptop or the wall plate for sound capability.
3. Download and install the free ShareLink app on your device. This can be found in your device's app store (iPhone and Android).
4. Open the ShareLink app on your device.
5. IMPORTANT NOTE: the iPhone and iPad have limited capability with the ShareLink device. Screen mirroring is not an option, but you can share a browser, share documents, or share photos through the ShareLink app.
6. Select Connect Manually. Please note, you may see a screen that says, “There are no devices on this wireless network.” Please disregard and go to the manual connection.
7. Enter the IP Address found in the lower left corner of the projector screen.
8. Enter the Login code found in the lower right corner of the projector screen.
9. Press connect.
10. To share your content, select the appropriate icon (Camera, Document, or Web Browser).
11. To collaborate with up to 4 devices, select one of the split options to share your screen in one quadrant of the projector screen.
12. Press the Stop icon to stop sharing your screen.
13. Please close the ShareLink app and shut down the room from the wall touch panel when finished.

Troubleshooting

"There is no image on the projector"

• If the system is off, turn it on.
• Try the "Video Mute" or "Picture Mute" button located on the wall touch panel.
• If you plugged in a cable, please ensure it is secure.
• Ensure the source you are trying to use is powered on and in presentation mode.
• Try switching to a different source and back to the one you wish to use.

"There is no sound coming through the room speakers"

• Try the "Audio Mute" button.
• Turn the volume up using the buttons on the panel.
• Ensure that the device volume is not muted and turned up. For PCs, lower right next to the clock. For Macs, upper right next to the clock.

"The video quality is poor"

• If you are connected wirelessly via Sharelink, connect your source directly to the wall using either an HDMI cable.
• Download the video directly to your device and then proceed with playback.

"I cannot connect to Hawkwifi"

• Call TAC at (910) 962-HELP (4357)

If none of these fix your problem or you are experiencing a different issue please contact the Information Center at (910) 962-3841.